New employees - welcome to the team!

If you have received an employment offer or contract for services from us, here is some useful information:

Your offer letter will tell you which documents you need to complete before you begin your employment. These documents must be returned five days prior to your first day.

Please complete and return the following:

• Employee details form (bank account authority / equal employment opportunity form)

• Tax code   

• KiwiSaver - please note the forms for completion are:

• KS2 - deduction form OR

• KS10 - opt-out

• Police check - complete one of the following forms below accompanied by two forms of identification 

• View the identification requirements

• Police vetting form - all employees are required to complete this unless you are in an administration or management role; if you have worked or lived in Australia in the past five years please complete the form with the Australian section.

• Ministry of Justice form - complete this only if you are in an administration or management role.
  
  

• Portability of worker safety checks form
  

• Confidentiality non-disclosure form
  

• Occupational health questionnaire and declaration
  

• Access to electronic information systems
  

• Conflict of interest form - complete this if applicable to your personal circumstances. A conflict of interest may arise when your duties or responsibilities to us could be affected by some other interest or duty that you, a close relative, or an entity you are associated with may have. These may be actual or perceived. For further information, please read the policy and complete the form. 

• Use of information technology
  
  

Photograph ID 

Please also provide a photograph (as a jpg file) of yourself for your ID badge at least five days prior to your first day. Please ensure this is a clear 'head and shoulders' photo. If you do not have a photo you wish to use, or would prefer for one to be taken, please contact HR to arrange a time and we can do this for you.

Union membership: Active choice form

Your position with us may be covered by a collective employment agreement. Refer to your offer letter for the applicable union(s) to find out if this applies to you. 

If this applies, please read the active choice form and return it if you choose to. 

• Active choice form

Note: You are not required to complete this form. We are required, however, to notify the applicable union of your name and union preference unless you object. If you choose to complete this form, it needs to be returned within 30 days of your first day. 

Other useful information:

• Values document 

• Personal information policy

• Working Safely

• Maps

The LEARN e-learning platform

Ko Awatea LEARN is an online education platform available to our staff. You can access it both in the workplace and off-site.  

Some courses are mandatory for all staff to complete, such as Fire Safety.

You will be given your login details for LEARN as part of your onboarding.