As part of the Board's commitment to involving the community in its activities,
and in order to bring the benefit of wider experience and expertise to it's
planning, the Board has established two reference / advisory groups
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This group was established in February 2002 after a public nomination process. The Board has appointed the Group to give it and its Committees advice on the health and disability support needs of children and young people in the Nelson Marlborough region. The Group is one way in which the Board is involving the community in planning, policy development and funding decision-making.
The Group has worked to familiarise themselves with the range of services available for children and youth in Nelson Marlborough and also to be aware of the government priorities and strategies. They have developed a framework that attempts to prioritise the unmet needs within the child and youth sector and have sought comment on this from the wider community. This helps the group to advise the Board and/or advisory committees on specific issues as they are referred to them or where service gaps are noted by the Group. The group is reviewing all expenditure for children and youth in the region.
Schedule of Child & Youth Health & Disability Service Provision and Needs: Child Youth
The reference group is happy to receive correspondence from the community as part of its information gathering process.
If there are specific issues that you believe need to be addressed by Nelson Marlborough District Health Board relating to child and youth health, the group would be very interested to hear from you. In the first instance, a written submission should be sent to Nick Baker at the contact address below and you may be asked to present a personal submission to the group so that further discussion can occur.
Claire McKenzie, NMDHB
Fenella Hemm, Nelson bays, PHO
Glenis McAlpine, Marlborough PHO
Hilary Exton, NMDHB
Hilary Genet, NMDHB
Lee-ann O’Brien, Youth Health Service, Nelson
Liz Collyns, Marlborough community
Maria Briggs, Maori community
Nick Baker (Chair), NMDHB
Pat Davidsen, NMDHB
Shelly Witchalls, Marlborough community
Sonya Briggs, Plunket Nelson Marlborough
Wendy Logan, Kindergarten Assn
The group meets 8 weekly by videoconference between Nelson & Blenheim and can be contacted as follows:
Child & Youth Advocacy & Expert Reference Group
NMDHB Board Office
Private Bag 18
Nelson
Phone: (03) 546 1664
Fax: (03) 546 1747
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September 2001
These Terms of Reference should be read in conjunction with the Board’s Policies on Community Involvement and Establishment of Advocacy and Expert Reference Groups.
To give the Board and Advisory Committees advice on:· The health and disability needs of children and young people in the Nelson Marlborough region.· The appropriate provision of services for children and young people in the region.· Priorities for use of the health funding provided, to achieve health gain for children and young people.· Contributing to national issues or initiatives.
Establishing this Advocacy and Expert Reference Groups is part of the Nelson Marlborough District Health Board’s (NMDHB’s) commitment to:· actively involve the community in the planning, policy development and funding decision-making of the DHB.· assist in ensuring that all service interventions that NMDHB funds or provides and all policies that NMDHB adopts, contribute to maximising the overall health gain for children and young people in Nelson Marlborough.
The chairperson of the Group is appointed by the Board/CPHAC for a specified term. In recognition of the work involved and the ability of the chairperson to incorporate this into their existing work commitments, the Chairperson will most likely be a NMDHB staff member.The Board/CPHAC may also appoint a deputy chair.
Members of the Group are appointed by the Board/CPHAC/DSAC. Membership will aim to ensure a mix of consumers, providers, professionals and advocates. There will be Maori representation on the Group. There will be no alternates or proxy voting .Members will be appointed for their individual expertise and experience. It is intended that the group will comprise people bringing the following:
- Two young people up to the age of 24
- A person with knowledge/experience of children with a physical and/or sensory disability
- A person with knowledge/experience of children with an intellectual disability
- A person with knowledge/experience of children with a mental illness/disability
- A Medical Specialist· Health promotion/illness prevention
- Family Practice, medical or nursing
- Maori health
While it is recognised that each member brings a particular perspective, once appointed a member is not a representative of, or an advocate for, their particular community of interest. Rather, members will be expected to act in the best interests of the community and the NMDHB Each appointment will be for a specified term of up to 3 years (although members are eligible for reappointment). The Group membership will be about 8-10 people. Other experts can be co-opted to the group for short, specified periods to assist the work of the Committee. The Board/CPHAC/DSAC may remove a member of the Group from office after consultation with the member and the Group chair, by giving notice in writing stating the reasons for the removal and the dates it takes effect.The General Manager: Planning, Funding and Population Health (or delegate) is an ex-officio member of the Committee.
The Group provides advice to the NMDHB and its Advisory Committees. The Group has no delegated authority or decision-making power. The Group’s advice must be cognisant of and consistent with the New Zealand Health Strategy and other government strategies, particularly:
- The Disability Strategy· The Child Health Strategy
- The draft Youth Health Strategy
- The Child and Youth Mental Health work plan
- Maori Health strategy .Copies of relevant strategies will be provided to Group members.The Group must operate in accordance with any directions from the Board/CPHAC/DSAC
The Committee and its members are accountable to the Nelson Marlborough District Health Board/CHPAC/DSAC.
The Committee will take its direction and workload from the Board/CPHAC/DSAC and will be supported in its work by the CEO and management of the DHB, particularly the Planning, Purchasing and Population Health division. The Group Chair, or a member at the Chair’s express direction, will act on group matters only through the Chief Executive (or his/her delegate) except for matters relating to members, which will be discussed with the Board/CPHAC/DSAC chair.The Chief Executive and delegated officers of the Board may attend and speak at meetings .Management will service the Group including the provision of secretarial support. Management will prepare agendas, reports and minutes in conjunction with the Chairperson.The Group is to be cognisant of the work being undertaken by other Board committees and groups to ensure a cohesive approach to health and disability planning and delivery. The Board may employ cross membership on committees. Groups are to have effective relationships with the community including providers and multi-disciplinary groups to utilise their collective expertise within the work of this group. Individuals and organisations wanting to be heard by a committee are, on a pre-arranged basis, to be given a reasonable opportunity to be heard in person. There will be no media or other statements on committee matters except via the Board/CPHAC/DSAC Chair, Group Chair or Chief Executive/GM:PPP.
The Group has a broad requirement to consider all issues of health and disability services for children and young people. The Groups workload will be generated by investigation, information gathering and feedback and there will be significant amounts of information to consider from:· The health needs assessment processes;· Existing health and disability contracts;
- Health funding distribution
- A range of work completed nationally such as national strategy documents, health and disability needs assessment, prioritisation processes, toolkits for NZ Health Strategy, and legislation
- Group members’ knowledge and experience
- Community issues or concerns
- Any other relevant information available to assist with providing advice to the Board. An initial task will be to provide input into the development of the Board’s Strategic Plan.
The Group will meet 6 weekly or as business or workload demands. The Group may decide, with the Board/CPHAC/DSAC’s agreement, that it is necessary to meet more often, at times, to undertake its work .Meetings will not usually be open to the public, although from time to time the public may be invited to attend to provide input into issues under consideration. The Group may from time to time hold workshops and planning sessions involving group members and/or other interested parties. The Group, with the agreement of the Board/CPHAC/DSAC, may from time to time advise of the need to form focus groups, working parties, project teams or similar groups to progress the work of the Group. These ad hoc groups will need to have terms of reference, clear expectations and timeframes to work within. The Board/CPHAC/DSAC may delegate the appointment of members of these groups to the Group or the PPP Division. The ad hoc groups will be short-term and task oriented.The Group will work with the PPP Division to ensure the effective carrying out of its work, including consultation processes .Provision of reasonable support and guidance to the Group is the responsibility of a named Board Officer.
The Group will report to the Board/CPHAC/DSAC regularly and at least quarterly with a written report to the Board/CPHAC/DSAC.The Board/CPHAC/DSAC and the Group will agree an annual work plan. The Board/CPHAC/DSAC will require specific reports from the Group to inform the Board at particular decision points (e.g. strategic purchasing plans, strategic plan) in a timeframe to meet the requirements of the annual funding cycle with the Ministry of Health.The Group will be required to submit a summary of the year’s activities to contribute to the Board’s annual report each year.
The Group will annually review their performance and make recommendations to the Board/CPHAC/DSAC about any changes to functioning or membership that they consider should be made. These terms of reference are in force until amended by the Board/CHPAC/DSAC. The Board/CPHAC/DSAC may amend them at its discretion (in so far as they remain consistent with the Board’s Policy on Advocacy and Expert Reference Groups).
The groups members will be remunerated at $100 per meeting, plus travel expenses of 35 cents per kilometre. Other actual and reasonable expenses may be reimbursed.Any member who is employed by an organisation that is prepared to financially support their participation in the group (and would therefore be being paid for attendance at meetings) would not be eligible to be paid group fees . Workshops attended by group members are deemed to be meetings for the purposes of remuneration. The Board reserves the right to specify a maximum number of meetings which may be paid in any financial year.
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Te Roopu Tupu Tahi's Terms of Reference require it to achieve the following tasks:
- Establish a baseline record of mental health services in the region with regular updates on size and function of each service.
- Establish a strong mental health network for the Nelson/Marlborough region to maintain and improve current services and their quality. This includes the planning and prioritising of services.
- Foster an effective relationship with the DHB, Nelson/Marlborough community and community groups based on community needs and mental health network representing Nelson/Marlborough requirements and issues.
- Maintain oversight of the funding, service developments, service quality and advocacy for this region.
- Provide advice and expertise of mental health issues to the DHB by supplying minutes and having Board members attend meetings as required.
Te Roopu Tupu Tahi is the District Health Board's advisory forum on Mental Health. Its purpose is to foster collaboration to ensure mental health service provision continues to progress for the benefit of consumers and whanau in the Nelson Marlborough region.
Its members, who number approximately 30 people, represent the providers of mental health services in the region (NGOs and the DHB), whanau groups, iwi, general practitioners, and consumers throughout the Nelson, Tasman and Marlborough district. The DHB's Planning and Funding Division and Public Health services are also represented.
Te Roopu Tupu Tahi was established in 2000 as a local Nelson/Marlborough network to feed into the South Island Regional Mental Health Network. In 2002 it was formally designated as the District Health Board's advisory group on mental health issues, and the Group now reports regularly to the DHB's Community and Public Health Advisory Committee.
The Group meets approximately six-weekly, and its activities include: discussion to identify gaps in mental health services and determine priorities for mental health funding, presentations on new services and new developments in mental health, and reports on "what's going on" in each member's service. From time to time the Group may be required to provide advice on specific topics, and special meetings may be held.
Gaylene Corlett
NMDHB
Private Bag 18
Nelson
Phone: 03 546 1723
Fax: 03 546 1747
Email: gaylene.corlett@nmdhb.govt.nz
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